Policy Statement
Rotherfield St Martin is committed to protecting the rights and privacy of individuals. To carry out our work of supporting older members of our community we need to collect and use certain types of data. All information will be collected and handled securely. The Data Protection Act 2018 governs the use of information about people (personal data). Within our organisation personal data will be held on computers, laptops and mobile devices, or in manual files and includes email, minutes of meetings and photographs.
Rotherfield St Martin is the named data controller for information held and is responsible for processing and using personal information in accordance with the Data Protection Act and GDPR. Collectively this is staff, trustees and volunteers (who have been fully vetted and have organisational reasons for handling personal data). Collectively as the Data controller we decide what personal information will be held and how it will be held or used. Volunteers of RSM who have access to personal information will therefore be expected to read and comply with this policy.
Purpose
The purpose of this policy is to set our commitment to keeping personal data protected. We recognise the risks to individuals of identity theft and financial loss if personal data is lost or stolen.
Who we are
Our website address is: https://www.rotherfieldstmartin.org.uk.
What personal data we collect and why we collect it
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Donations
For donations to our charity, we use a third-party provider, Charities Aid Foundation (CAF). For more information, please see CAF’s privacy notice.
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
We use Google Analytics on this website.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
Visitor comments may be checked through an automated spam detection service.